Department of Student and Academic Administration

Student Record

What is the Student Record?

The HESA Student record has been collected since 1994/95. It is a report of all academic activity for students registered at the University of Portsmouth and are based in the UK continuously for 8 weeks or more. The data collected is used extensively by various stakeholders and is fundamental in the formulation of:

• Funding

• Performance Indicators

• Publications (including UNISTATS)

• League tables


What information does it use?

The Student record is collected for all students registered at University of Portsmouth who follow courses that lead to the award of a qualification or credit. This includes all students active at any point in the reporting period (1st August to 31st July), including students becoming dormant part way through the year, and those withdrawing from courses. It collects a wide range of data about students, including the student's entry profile and personal characteristics, course and module enrolment and assessment data, funding information and qualifications awarded.

Students who are studying overseas or who stay in the UK for a period of less than 8 consecutive weeks during their programme of study are not included in the Student record but will instead be included in the Aggregate offshore record.


What are the key dates?

August 2018 to January 2019 Data capture and collation
January 2019 Validate data locally using validation kit
March 2019 Data Collection system opens
June/July 2019 Preparation guide released
15 September 2019 Return date
21 September 2019 Commit date
21 September to 31 October 2019 Data quality checking period
31 October 2019 Last submission
2 November 2019 Sign-off


Who does it involve?

The HESA Student Record is wide ranging and involves faculties and departments within the Department of Student Academic Administration (DSAA) with inputs from Planning, Student Finance, UoP Global Exchange Office, Department of Curriculum & Quality Enhancement (DCQE) Surveys and Additional Support & Disability Advice (ASDAC).

650 x 412