Department of Student and Academic Administration

Annual Review

The purpose of the Annual Review is to provide an opportunity for independent formal monitoring to review Postgraduate Research Student (PGRS) progress.   The Annual Review is an annual regulatory requirement for all PGRS.  Annual Review is a formal assessment point and is detailed in the Regulations for Higher Degrees by Research.

All PGRS must have a review in every year that they are registered.  The only PGRS who are exempt from completing a review are those that have already submitted their thesis for examination or are on an approved period of interruption.  Those PGRS on an approved period of interruption will be expected to complete an Annual Review on their return to study and the date of this will be confirmed by the Research Section, DSAA.

The PGRS and supervisory team will be sent a formal notification from the generic email  around 3 months before the documentation/evidence submission deadline. 

PGRS registered in October must submit documentation by 30th September

PGRS registered in February must submit documentation by 31st January

If exceptionally a non standard start date has been approved by the Academic Registrar, an alternative deadline for submission may be applicable and will be confirmed by the Research Section, Academic Registry.

Please see the Flowchart for Annual Review (below) for an overview of the process.  

Annual Review Meeting

Annual Reviews will be undertaken by a panel of at least two members of academic staff, one of whom will be independent of the supervisory team.   Once the documentation/evidence has been submitted to it will be sent to the approved panel before the Annual Review Meeting takes place with the PGRS.  At the review meeting the panel can decide that the PGRS can Progress; Progress with Recommendations, or the panel may decide that at this time there is insufficient evidence and a Final Review Meeting is required.

Annual Review Documentation/Evidence

The minimum evidence expected to be submitted to by each PGRS is the completed  UPR8A form, a copy of your Development Summary printout from Skills Forge (or details provided within the presentation slides) and your presentation slides/electronic copy of your poster, depending on your Faculty/department.

Along side this the First Supervisor will liaise with the supervisory team to complete and submit to a completed UPR8B form.  

Both these forms are now on the Forms page and both forms are completed independently by the PGRS (UPR8A) & First Supervisor/Supervisory team (UPR8B).  

Depending on your Faculty/Department other evidence may be required for consideration such as: a presentation; draft sections of the thesis; a thesis outline or publications.

Arrangements for the Annual Review are agreed by the relevant Faculty Research Degrees Committee (FRDC).  Please see the  Faculty/Department Annual Review Arrangements below for your Faculty/Department's arrangements and further details regarding the evidence required.

 If you are unsure about the arrangements required please speak to your First Supervisor, a member of your supervisory team or your Department Research Degree Coordinator or email  

Annual Review Documentation and Guidance

Annual Review Arrangements for 2018/2019 confirmed by Faculty Research Degrees Committees (Sept 2018, Jan 2019 7 May 2019 submissions) [Acrobat (.pdf) - Tue, 20 Mar 2018 09:02:00 GMT]

Faculty/Department Annual Review Arrangements 2017/18 (For Submissions Deadlines: 30 September 2017, 31 January 2018 & 31 May 2018 [Acrobat (.pdf) - Mon, 26 Jun 2017 14:45:00 BST]

Flowchart for Annual Review (understanding the process) [Powerpoint (.ppt) - Mon, 29 Jun 2015 13:13:00 BST]

Understanding Major and Annual Review - Supervisor Workshop Presentation Slides [Acrobat (.pdf) - Thu, 09 Nov 2017 15:23:00 GMT]

Annual Review Guidance for Students and Supervisors [Acrobat (.pdf) - Thu, 09 Jun 2016 15:31:00 BST]

Annual Review - PGRS Presentation Template [Powerpoint (.ppt) - 144 kb Fri, 13 Jun 2014 10:02:00 BST]

Guidance for Reviewers [Acrobat (.pdf) - Thu, 09 Jun 2016 15:32:00 BST]

Further details can be found in the Researh Degrees Operational Handbook please see the Guide to Deadlines through your Research Degree Registration under Other Documents and Guidance.  Your Faculty or Department Research Degree Coordinator can also advise regarding local arrangements. 


This page was last updated on 28/3/17

Faculty/Department Annual Review Arrangements 2015/16 (For Submissions Deadlines: 30 September 2015, 31 January 2016 & 31 May 2016 [Acrobat (.pdf) - Mon, 28 Sep 2015 13:58:00 BST]