Corporate Governance

Health and Safety

Accident Reporting


An accident is an unplanned event that results in injury, damage to property or some other loss. The law requires that certain work-related accidents are reported to the local authority or the Health and Safety Executive.

Please send all HS1 forms to the Health & Safety Office, Ground Floor, Unit 3, St Andrew's Court or electronically to

Accident Reporting

All accidents to employees, however minor, should be recorded on a HS1 Form. This is a requirement under social security legislation. As a result of a workplace injury, an employee may need to claim for benefits in the future and the relevant checks will be made to confirm that the accident occurred at work.

If there is any concern that health is affecting work or that work is affecting health as a result of any incident at work, please talk to your line manager about a referral to Occupational Health. More information on the referral process can be found here.

All accidents are recorded by the Health and Safety Office on the University's HR System. This information meets the requirements of the Social Security Administration Act 1992 and Social Security (Claims and Payments) Regulations 1979, hence there is no longer the need to complete the paper accident books.

For more information, please see the University Accident Reporting Policy.

To book onto our Accident Reporting Training please see our training calendar.

Near Miss Reporting

A near-miss is any unplanned event which has the potential to result in injury. This term does not include actual dangerous occurrences which are to be reported to the Health and Safety Executive. These should also be reported to the Health and Safety Office on the HS1 form. The investigation of near-misses is an important step in accident prevention (see note below*).

Dangerous Occurrences

The definition of a dangerous occurrence is an unplanned event which is specifically identified in Schedule 2 of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013, and is reportable to the enforcing authority. See the Accident Reporting Policy for details.


In the event of a lift failure staff, students and visitors should follow instructions that are posted inside all lifts for summoning help. Lift failure incidents are not usually classed as an accident or near miss and are reported to Estates and Campus Services via the Estates Helpdesk.

However, a HS1 form submission will be necessary if problems arise that either lead to injury or ill health or are considered to have the potential to have done so.


*Important Note: This is a link to a ‌ to be used in incidences where a hazard has been noticed and there is an imminent need to highlight the hazard to others. Please print off and place strategically where it is clearly visible to people. Please then follow the accident reporting procedure by filling in a HS1 form (see above). If an incident needs immediate attention, please call the Health & Safety Office on ext. 3075 and if appropriate, the Estates Helpdesk on 6677.


Further Information

Accident/Dangerous Occurrence Reporting Procedure - Flowchart [Acrobat (.pdf) - 275 KB Tue, 31 Oct 2017 14:00:00 GMT]

Report of an Injury or Near Miss Forms (HS1) [Acrobat (.pdf) - 74.1KB Thu, 13 Jun 2019 17:00:00 BST]