Estates and Campus Services

Car Parking Application Form, Policy and Regulations

Staff Application Form

The new car parking policy will be effective from 1 September 2019. Applications will be accepted for new permits with immediate effect. 

Download the Car Parking Application Form Staff

Download the Car Parking Application Form Car Sharing Staff

Please allow 14 days for permit applications to be processed. You will be required to collect your new permit from the estates helpdesk in Mercantile House and show your current driving licence to evidence your address and provide documentary evidence if you are requesting exemption from the exclusion zone.

Applications for car share permits must be made by the staff member on the higher grade and completed and signed by both staff members.

Payments for permits will be made in the usual manner with deduction from net salary other than car share permits where the staff member on the higher grade will make the payment and car sharer(s) will make local arrangements for contribution to their lead car share partner.

Scratch cards

Current scratch cards will be withdrawn on 1 September 2019. New scratch cards may be purchased at cost of £5/day up to a maximum number of 10 per annum for business use and to enable staff to bring their cars to work for medical appointments.

Current scratch cards are not available for bulk purchase and therefore no refunds are available to anyone holding a bulk supply of current scratch cards.

For any queries please email car.parking@port.ac.uk

Policy and Regulation for the Parking of Vehicles, Motorcycles and Bicycles on University Premises

Download the Car Parking policy PDF.

1. Purpose

University car parks do not have the capacity for all the vehicles that Staff, Students, Visitors, Tenants and Contractors wish to park on University premises. The policy and regulation establishes a manageable and appropriate parking permit eligibility system for controlling the number of Staff, Student, Visitor, Contractor and Property Tenant vehicles able to access University car parks under a managed car parking permit scheme. The policy and regulation also provides guidance on compliance whilst on University premises for vehicle, motorcycle and bicycle users.

2. Scope

The policy and regulation applies to all car parks and bicycle facilities managed by the University and applies to all Staff, Students, Visitors, Contractors and to Property Tenants who want to use car parks and bicycle facilities.
Any infringement of the Regulation will lead to a Penalty Charge Notice being issued by the contractor responsible for traffic enforcement and may lead to a warning, disciplinary or other steps being taken by the University against any member of Staff or Student who persistently ignore the Regulation.

3. Policy

3.1 All vehicles, motorcycles and bicycles that are left on University premises is at the owner's risk and the University cannot accept responsibility for individual safety or the security of their vehicle, motorcycle or bicycle or their property.

3.2 A two mile exclusion zone is in force around the University restricting access to University car parks. Any member of staff or non-payroll worker or non-University staff member working in a University owned building whose home address is located within exclusion zone is not eligible to apply for a staff parking permit. Disabled staff living within the exclusion zone may apply for a disabled parking permit.

3.3 Staff living within the exclusion zone will be eligible to apply for a permit if they have a child under the age of 11 or can demonstrate other caring responsibilities or work unsocial hours where public transport is not available.

Staff are required to meet one of the following needs-based criteria:

  • Transporting your own child(ren) up to and including the age of 11 immediately before or after work to/from nursery, school or childcare
  • Caring responsibilities for a disabled, elderly or ill dependent
  • Unavailability of public transport to support applicant’s contractual obligations to work between the hours of 8pm and 6am.

3.4 Staff living in the exclusion zone will be permitted to purchase up to 10 scratch cards per annum at £5 per day for use to accommodate medical appointments and infrequent business use.

3.5 Staff living in the exclusion zone with frequent business use will be expected to use the car hire scheme or by exception may be granted permission to purchase additional scratch cards at £5 per day.

3.6 All staff registered disabled blue badge holders are eligible to apply for an annual car parking permit (proof is required and these permits will be issued free of charge).

3.7 Staff and non-payroll staff outside the exclusion zone with a payroll number are able to apply for an annual car parking permit.

3.8 Students are eligible for a parking permit if they are registered disabled blue badge holders (proof is required and these permits will be issued free of charge)

Or

Students have exceptional circumstances or restricted public transport from their home address, which must be outside the PO1-PO6 areas (a covering letter is required with the application).

3.9 A car parking permit will only be issued for vehicles that have valid vehicle tax, MOT and vehicle insurance.

3.10 Car parking permit charges:

  • Staff grades 1 and 2 - year 1 (from 1.9.2019) £200, year 2 £350 and thereafter £500 per annum
  • Staff grades 3, 4, 5 and 6 - year 1 (from 1.9.2019) £300, year 2 £400 and thereafter £500 per annum
  • Staff grades 7 and above - £500 per annum
  • Part-time workers will be charged pro-rata (based upon percentage of 1.0FTE) the fulltime staff rate applicable to their grade.
  • Visitor scratch card £5 a day
  • Property tenant vehicle permit £500 per annum
  • Contractor vehicle permit £600 per annum (contractor/maintenance bay only)
  • Student vehicle permit £75 per annum (if eligible)
  • Governors will utilize visitor scratch cards
  • There is no charge for Staff and Student disabled blue badge drivers, motorcycle or bicycle users.

3.11 One car parking permit with one car registration number will be issued per eligible Staff, Student, Visitor, Contractor or Property Tenant.

3.12 Car sharing provision will be made enabling two vehicle registration numbers to appear on the permit with the permit charged at the higher of the two grades. Evidence of car sharing agreement will be required.

3.13 A valid parking permit must be clearly displayed on the front dashboard at all times.

3.14 If a parking permit is mislaid, a daily scratch card must be displayed and paid for at the daily rate.

3.15 Staff, Student, Visitors, Contractors and Property Tenants are subject to the policy and regulation.

3.16 The provision of a car parking permit is not a guarantee of a car parking space.

3.17 Individual cases of staff mobility dispensation will be granted on a temporary or permanent basis through the allocation of temporary (or permanent) use of accessible parking bay subject to need identified by Occupational Health.

3.18 The University reserves the right to issue more car parking permits than spaces.

3.19 Car parking spaces cannot be reserved for members of Staff or Students.

3.20 A car parking permit will not be issued to anyone who has an outstanding Penalty Charge Notice.

3.21 Permits must be returned to Estates and Campus Services if the holder stops working or studying at the University or if the permit is no longer required.

3.22 The University reserves the right to refuse any application for a parking permit.

3.23 The University reserves the right to refuse permit holders access to spaces in car parks from time to time, in order to accommodate approved visitors and special events.

3.24 The policy, regulation and charges for parking permits will be reviewed regularly.

4. Regulation

4.1 The contractor responsible for traffic enforcement is contracted on behalf of the University to patrol car parks to ensure that vehicles and motorcycles on University premises adhere to the policy and regulation.

4.2 A vehicle not displaying a valid parking permit or scratch card or parked illegally/ contrary to the regulations will be issued with a Penalty Charge Notice.

4.3 The contractor responsible for traffic enforcement reserves the right to remove, at the owner’s expense, any vehicle parked on University premises without a valid vehicle tax.

4.4 The parking of private caravans, mobile home vehicles and trailers on University premises is not allowed. Vehicles occupying more than one parking space are not permitted.

4.5 Permit holders must comply with all and any additional regulations and directions issued by the University or its agents from time to time.

4.6 All users of vehicles, motorcycles and bicycles on University premises must comply with traffic signs and notices, whether permanent or temporary and comply with instructions given by its agents.

4.7 Only disabled drivers or those with an approved mobility dispensation are allowed to park vehicles in spaces marked for the use of disabled persons.

4.8 Holders of a University parking permit are not allowed to park in spaces reserved and marked for the use of official University vehicles, Visitors or Maintenance and Contractor Bays.

4.9 It is the responsibility of the permit holder to inform Estates and Campus Services of a car registration number change to their vehicle.

4.10 It is prohibited to alter, tamper, duplicate or forge a permit in any way.

4.11 It is prohibited to transfer a University parking permit to another vehicle which is not owned or used by the permit holder other than for approved car share arrangements.

4.12 It is the responsibility of the permit holder to immediately inform Estates and Campus Services of any loss, theft or damage to their permit in order for a replacement to be issued.

4.13 Staff, Students, Contractors and Property Tenants who no longer require a permit must return their permit to Estates and Campus Services.

4.14 Permit holders may park in a designated visitors’ area as long as they remove their car 30 minutes prior to the arrival time indicated on the A4 post. If a visitor space has not been used after 1 hour of the stated arrival time, the bay reverts to being an available space.

4.15 Staff inviting Visitors and Contractors to the University must make their visitor aware of the policy and regulation.

4.16 Disabled permit holders must display their parking permit and Blue Badge at all times.

4.17 Appeals against a Penalty Charge Notice should be made directly with the contractor responsible for traffic enforcement.

4.18 Car parking permits must be applied for from the Estates & Campus Services Helpdesk tel: 02392 846677 or email: car.parking@port.ac.uk.

5. Car Parking and Permit Guidance

5.1 Staff car parking

Staff living outside the exclusion zone are eligible to apply for a car parking permit. Staff living within the exclusion zone are eligible to apply for a car parking permit if they meet any of the exemption criteria listed in item 3.3. To apply for a car parking permit contact Estates & Campus Services Helpdesk on tel:02392 8946677 or email: car.parking@port.ac.uk.

5.2 Student car parking

Students can only apply for a car parking permit if they are a registered disabled blue badge holder or have exceptional circumstances or restricted public transport from their home address, which must be outside post codes PO1-PO6. To apply for a car parking permit contact Estates & Campus Services Helpdesk on tel: 02392 8946677 or email: car.parking@port.ac.uk.

5.3 Visitor car parking
A Visitor car parking permit scratch card valid for a day is available for visitors from Estates and Campus Services helpdesk. Visitors must comply with this policy and regulation.

5.4 Business Use
A maximum of 10 scratch cards per annum may be purchased by staff for business use from Estates and Campus Services Helpdesk on tel: 02392 8946677 or email: car.parking@port.ac.uk.

Staff must comply with this policy and regulation.

5.5 Contractor car parking
A parking permit for set time periods is available for approved contractors. Contractors must comply with the policy and regulation. To apply for a car parking permit contact Estates & Campus Services Helpdesk on tel: 023928946677 or email: car.parking@port.ac.uk.

5.6 Property tenants car parking
An agreed number of parking permits are available to eligible approved tenants. Tenants must comply with the policy and regulation. To apply for a car parking permit contact Estates & Campus Services Helpdesk on tel: 02392 8946677 or email: car.parking@port.ac.uk.

5.7 Pay & Display parking
Pay & Display parking is available during the hours of 5.00pm - 8.00am Monday - Friday and all day at weekends. Pay & Display parking is available to Staff, Students and Visitors in the following car parks:

  • Burnaby
  • Langstone Campus (Locksway Road) This car park operates 24 hours on Pay & Display
  • Nuffield
  • Milldam
  • Portland
  • University House

5.8 Car parking bay line colour codes
Parking bays are marked by colour-coded lines and reserved bays have sign posts which detail the reservation:

  • White lines (Standard bay) - All permit holders are allowed to park in any standard white bay except for Contractors and Tenants.
  • Yellow and Blue lines (Disabled bay) - Only disabled badge holders or those with an approved mobility dispensation can park in Yellow and Blue disabled bays.
  • Green lines (University bays) - Green bays may only be used by University permit holders. Authorisation for these permits are at the discretion of the University and cannot be issued without their permission.
  • Orange lines (Contractor/Maintenance bay) - Bays are for the use of Contractors, Maintenance and Security vehicle permit holders only.
  • A4 post (Reserved bay) - Reserved bays are for visitors on business only. The University also has centralised visiting bays at University House (Directorate only) and St. Andrew’s Court.
  • White lines (Reserved for Tenants) – Bays are for use of Tenants only.

5.9 Parking offences and penalties
Staff, Students, Visitors. Contractors and Property Tenants who do not comply with the policy and regulation will be given a Penalty Charge Notice issued by the contractor responsible for traffic enforcement. As a reminder this will occur, for example, in the following situations:

5.9.1 Failure to display a valid car parking permit.

5.9.2 Causing an obstruction.

5.9.3 Parking on double yellow lines.

5.9.4 Parking in a bay not permitted by the parking permit displayed in the vehicle.

5.9.5 Parking in a disabled bay without an appropriate permit.

5.9.6 Parking overnight on University premises without permission.

5.9.7 Parking in an area not marked for parking.

5.9.8 Failure to conform with traffic signs and notices.

5.9.9 Failure to conform with pay and display notices.

5.9.10 Failure to follow parking instructions given by the contractor responsible for traffic enforcement and or Security Officers

5.9.11 Failure to park in or wholly within a marked bay

5.9.12 Non blue badge holders who park vehicles in spaces reserved and marked for the use of disabled persons or those with an approved mobility dispensation may have their permits withdrawn at the discretion of the Director of Estates and Campus Services.

5.9.13 The University reserves the right to remove any motor vehicle parked on University Premises which is in contravention of the Regulations. The University has the right to recover from any person who breaches these Regulations legal or administrative costs incurred by the University in addition to any Penalty Charge Notice imposed under the Regulations. Nothing in the Regulations shall in any way inhibit or restrict the University’s other legal remedies against persons who breach these Regulations.

5.10 Appeals procedure
Appeals must be made direct to the Contractor responsible for traffic enforcement. Please see the Parking Charge Notice for instructions.

5.11 Failure to pay a Penalty Charge Notice
Failure to pay for a Penalty Charge Notice will be administered by the contractor responsible for traffic enforcement

6. Motorcycles Parking Advice and Guidance

6.1 Motorcycles do not require parking permits but must be parked in parking areas designated for motorcycles.

7. Bicycle Parking Advice and Guidance

7.1 Bicycles do not require parking permits but must be parked in parking areas designated for
bicycles.

7.2 It is recommended that in all bicycle facilities, cyclists D lock the frame and both wheels to the
stand.

7.3 All bicycles parked on University premises are left at the owners' risk.

7.4 Cyclists are required to comply with traffic regulations whilst on University premises.

7.5 Cycling on footpaths and grassed areas on the University is prohibited.

7.6 Bicycles must be parked in designated areas where stands or other facilities are provided.

7.7 Under no circumstances should bicycles be taken into buildings or parked where they are liable to cause obstruction, e.g. fire escapes, ramps for use by disabled people, attached to railings or
at entrances to buildings.

7.8 Bicycles that are found in buildings or parked where they are liable to cause obstruction may be
removed and impounded.

7.9 Notices will be affixed to bicycles thought to be abandoned. After 28 days, bicycles deemed to have been abandoned on University premises will be removed and disposed of by the University. Security chains and other devices will be cut if necessary. A charge shall be made for the recovery of an impounded bicycle. The maximum charge shall be authorised by Estates and Campus Services