Finance

Student Placements

This section concentrates on the Insurance and Health and Safety aspects of Student placements.  It must be read in conjunction with the QMD pages.

It provides useful forms/guidance documents to assist placement co-ordinators/supervisors when approving placements both in the UK and overseas.

  • Where can I find the Insurance and Health and Safety checklist?

    Please see links below:

    Insurance and Health and Safety Checklist -UK Volunteering

    The Health and Safety Checklist - UK Placements

    Insurance and Health and Safety Checklist for Overseas Placements

    Health and Safety Checklist Clinical Placements

    Health and Safety Checklist - Crown placements

    Health and Safety Checklist - Apprentice

    It is a University requirement that prior to commencement of placement, the placement provider completes the Insurance and Health and Safety Checklist for the work placement.

    If any of the questions 1-6 are answered “no” these should be referred to the University Health and Safety team.

    If any of the answer to question 7 or 8 are “no” please refer to the guidance notes below or contact the University Insurance Officer.

  • Why are Placement Providers asked to complete the Insurance and Health and Safety checklist?

    The University has limited cover to protect its legal liability e.g. failing to assess suitability of placement.

    Insurance for the placement should be the responsibility of the placement provider and it is the Department or Placement Officers responsibility for checking cover is in place.

    Prior to placement it is important that the student is in a position to understand the risks and to make informed judgements.

  • The placement provider advises that they do not have Employers Liability Insurance.  Can the placement go ahead? (UK Placements)

    If this is a UK placement, it is a UK legal requirement that the host has Employers Liability Insurance in place to cover their legal liability should the student be injured whilst on placement. Some employers are exempt, notably Government bodies and family operations.

    • If a Government body, please ask them to complete the “Crown Placements” checklist.
    • If a family business with no EL cover, please refer to University Insurance Officer
    • If neither of the above apply, please check that the host understands the question and if they genuinely do not have EL cover, the placement cannot proceed.
  • The placement provider advises that they do not hold insurance to cover their legal liability should the student be injured whilst on placement.  Can the placement go ahead? (Overseas Placements)

    Employers Liability Insurance (or the equivalent) is not compulsory or available in every county.

    The risk to the student is that there will be no insurance cover in place for the student to claim against their placement provider, should the student be injured due to the Placement Providers negligence.

    There is a limited amount of personal accident cover (£100,000) under the University travel policy.

    Any placement without EL cover should be referred to the Head of Department/school to make a decision whether the benefit of the placement exceeds the risk of no insurance.

    If accepted, this shortfall should be communicated to the student with a recommendation that they take out additional Personal Accident cover.

    Prior to placement it is important that the student is in a position to understand the risks and to make an informed judgement.

  • The placement provider advises that they do not have Public Liability Insurance.  Can the placement go ahead? (UK Placements)

    The University has a duty to make sure that the students are going to work in a safe and secure environment and there is cover for any legal action taken against them whilst in the workplace.

    • If the Placement Provider does not have Public Liability Insurance then the placement should NOT go ahead.
    • If the Placement Provider has less than £5m Public Liability Insurance then this should be referred to the Head of Department/School to make a risk based decision taking into account the individual placement and student concerned.  Prior to placement it is important that the student is in a position to understand the risks and to make an informed judgement.
  • The placement provider advises that they do not hold insurance to cover the students legal liability should their actions caused injury or property damage to a third party whilst carrying out their duties.  Can the placement go ahead? (Overseas Placements)

    Public Liability Insurance (or the equivalent) is not compulsory or available in every county.

    The University has a duty to make sure that the students are going to work in a safe and secure environment and there is cover for any legal action taken against them whilst in the workplace.  We do this by extending the University public liability policy to cover students on overseas work abroad placements should they be legally liability for causing injury to a third party during the course of their work.

    The University has arranged insurance for the students where cover cannot be provided by the host.  No further action is needed.

  • This is a Dental or Clinical placements where the Placement provider has indicated they have “no” medical malpractice insurance.  Can the Placement go ahead?

  • French Placements - What is the Convention de Stage?

    If a student wishes to undertake an internship in France, it is required by French law that the students completes a Convention de Stage.  This is a form required in French (but for insurance purposes, it is required to be in both French and English) and outlines the tripartite agreement between the University, the student and the firm or company where the placement/internship will take place.

    The convention will detail:

    • The date placement starts and finishes
    • Job Title
    • General Duties being undertaken

    Please note that the University is not able to sign a Convention de Stage for a student whose registration period has expired.

  • German Placements - What is Berufsgenossenschaften?

    It is our understanding that comprehensive cover against work-related accidents and disease, including accidents on the way to and from work is provided by statutory professional co-operatives (Berufsgenossenschaften) as part of the social security system.

    When students are on placement in Germany the placement provider should be asked to confirm that our student will be covered under this system whilst on placement at their organisation?

  • Are there any countries where placements are not permitted by the University?

    Please refer to Outgoing Students Insurance web-page which includes links to the Risk Assessment Form.
    The student should be encouraged to seek out further information and to consider the risks associated not only with the placement provider but with the environment in which they will live and socialise.