Human Resources

Health and Safety

Health and Safety Newsletter - October 2018

Staff News

Health & Safety Co-ordinators

Trolley Tags

COSHH Assessment Form completion training

Accident Reporting Policy

Health and Safety Policy Implementation and RSM Audit Update

Emergency 3333 Phone Stickers

NEBOSH Health and Safety Training

Personal Emergency Evacuation Plans

Health and Safety Building Signage – Rebranding

Under 18s

Portable Appliance Testing Update

Automatic External Defibrillators

University Eye Clinic

Health and Safety Coordinator Conference

 

Staff News

Lynda Martin’s Interim Health & Safety Manager, Charlotte Downs’ Interim Deputy Health & Safety Manager and Amanda Ward’s secondment as Health & Safety Adviser posts have all be extended for a further six months to 25 March 2018.  Lee Murphy, HR Administrator (Health & Safety) has been seconded to HR to fulfil a HR Officer – Projects role for six months.  We have appointed Kelly Lynch to provide backfill for her role. Kelly commences with us on 29 October 2018.

Health & Safety Co-ordinators 

We have new Health & Safety Co-ordinators in Humanities – School of Education and Sociology – Kim Collins and in Research & Innovation – Innovation Space – Charlotte Coward. We are currently recruiting a Health & Safety Co-ordinator in HR.

Manual Handling Equipment – Trolley Inspections

Please see the Health and Safety Office’s Manual Handling web page for the new procedures and documents - Trolley Registration and Inspection Formthe Main Points to Look for When Inspecting Trolleys, an Equipment Selection Flow Chart and a Safe System of Work

COSHH Assessment Form Completion Training

We are continuing to liaise with colleagues to organise this training, determining what substances are being used and how, so that appropriate COSHH assessments can be produced. If you are interested in attending this training, please contact the Health & Safety Office.

Accident Reporting Policy

This procedure has been updated to reflect our current practices. Please see the updated document on the Health & Safety web pages

Health and Safety Policy Implementation and RSM Audit Update

 The Health and Safety Office continues to work with specific representatives from Faculties and Departments on the implementation of the University Health and Safety Policy and in relation to the RSM Audit recommendations, with updates as follows:

  1. Structure Charts -These have been received and saved onto E-Records/EDM.
  2. Faculty / Departmental Health and Safety Risk Registers– These have been received and saved onto E-Records/EDM. The University’s health and safety risk profile can now be produced and this will be published on the Health & Safety webpages in the near future.
  3. Safety Plans – All Faculties and a number of Professional Services Departments have submitted their Safety Plans. These are being collated and will be discussed at the next University Health & Safety Committee meeting on 7 November 2018. Resultant actions will be shared and followed up.
  4. Health and Safety Training Matrix– Due to the amount of work required to complete the safety plans it was decided to delay the circulation of the Training Matrix. This will be shared with Faculties and Departments before Christmas 2018.
  5. Risk Assessments – Faculties and Departments have advised in their Safety Plan submissions that risk assessments are being carried out and will be saved in a central location. This does currently vary between E-Records/EDM, the K:/drive and Google Drive.
  6. Workplace Inspections – Faculties and Departments are committing to a programme of workplace inspections as part of their Safety Plan submissions. The Health & Safety Office will liaise with Faculties and Departments throughout the year to provide support and assistance to achieve this and follow up on actions.
  7. Compliance with Core Training– DSE & Fire Safety online training. All members of staff are reminded to complete this training if they have not done so since September 2017. The Health & Safety Office continues to work with Faculties and Departments to improve levels of compliance in this area.

Emergency 3333 Phone Stickers

Please contact your Health & Safety Co-ordinator or the Health & Safety Office if you do not have an Emergency 3333 sticker on your phone handset.

NEBOSH Health and Safety Training

The Health and Safety Office continues to support Learning at Work as they take over the running of the NEBOSH courses. Please the NEBOSH web page for course information and send enquires to Learning at Work - email cpd@port.ac.uk

Personal Emergency Evacuation Plans (PEEPs)

For Staff

Please may any member of staff who has any queries about their PEEP contact Laura Sayers, Health & Safety Adviser (Fire Safety).  The type of situations Laura may be able to assist with, to ensure that Personal Emergency Evacuation Plans are suitable and sufficient, are for members of staff who may not be able to hear the fire alarm or may not be able to use the stairs.

The process for PEEPs for members of staff can be found here.  

For Students

There has been a change in procedure this year with Student PEEP’s. At the start of the teaching block, the Health & Safety Office contacted all Departments with details of students who identified themselves to ASDAC as requiring some assistance during an evacuation. The Departments have been asked to contact each student and complete a PEEP as required. This PEEP is sent to the Health & Safety Office for verification and all students who have identified as requiring assistance are being contacted to arrange rehearsals (if they wish too). 

Health and Safety Building Signage - Rebranding

In the last Health and Safety Newsletter it was advised that Building Fire Evacuation Notices, which are used in the online fire safety training and show the building exit routes, had been updated with the new brand. These are available on the website to download and print locally. The Health and Safety Office has not published the traditional A4 portrait Fire Action Notices on the website however, if Departments would like this style of sign, please email hsservicedesk@port.ac.uk with details and the number required. The Health and Safety Office will place an order with Printing Services accordingly.

Under 18s

The Health and Safety Office has published some guidance to support Faculties in what is required to comply with Health and Safety legislation in respect of students who are not yet 18. Please contact the Health & Safety Office if you have any queries or require further information. 

Portable Appliance Testing Update

PATGuard 3 (the central storage software for PAT records) is currently undergoing maintenance via Information Services to resolve problems detected at the beginning of summer. Updates will be sent to portable appliance testers when the system is back up and running.

Automatic External Defibrillators

Following the closure of Langstone, the Health & Safety Office have relocated one of the Automatic External Defibrillators into the University Library. This is located in the ground floor foyer, opposite reception.

Please can the responsible person for each Automatic External Defibrillator ensure that they are carrying out the weekly and monthly maintenance checks and any issues are reported directly to the Health & Safety Office. More details can be found here.  

University Eye Clinic

The Health & Safety Office was proud to be involved with the creation and opening of the University’s Eye Clinic.  The Health and Safety Office is working with the eye clinic to explore the various options regarding DSE eye tests.

Health & Safety Co-ordinators Conference

Save the date in your diaries - Thursday 6 December 2018. The theme will be “Enablers and Enhancers.” To celebrate the excellent work that Health and Safety Co-ordinators do to enable the innovative University Community to do what they want to do, but safely, which in turn enhances the University’s business in all areas.  Please submit your stories to the Health & Safety Office.