Human Resources

Health and Safety

Health and Safety Newsletter - July 2018

Staff News

Working Temperature

Trolley Tags

Out of Hours and Lone Working Procedures

COSHH Assessment Form completion training

University Health and Safety Committee Minutes

Health and Safety Policy Implementation and RSM Audit Update

NEBOSH Health and Safety Training

Fire Safety Update

Health and Safety Building Signage

Work Experience

Conference

Staff News

Further to a successful recruitment process, Amanda Ward has been appointed as Health and Safety Adviser until 25 September 2018. Amanda, as well as her Health and Safety Adviser duties, is reviewing the Driving on University Business Policy and assisting with policy implementation.

Working Temperature

Please see the HSE webpages for guidance around working temperatures. Please contact the Health and Safety Office if you have any queries or concerns about the current working temperatures.

Trolley Tags

The University has a wide range of manual handling aids to enable staff to carry out manual handling tasks safely; these comprise mostly of trolleys and other wheeled appliances such as sack trucks. The Health and Safety Office has introduced a new procedure for inspecting and tagging trolleys as a part of our overall safe systems of work for manual handling operations. In addition, the procedure has been designed to fit in with our procedure for inspecting and tagging working at height equipment (e.g. step ladders and kick-stools) and will be covered in all manual handling training for staff. 

The new trolley inspection procedure will facilitate:

  • Safe systems of work;
  • formal inspection procedures;
  • record keeping;
  • and auditing.

New trolley tags will be available from the Health and Safety Office and the new procedural documents will be downloadable from the Manual Handling page of the Health and Safety Office website. Procedures will include an equipment selection flow chart to aid staff wishing to purchase trolleys and other wheeled manual handling equipment.

Out of Hours and Lone Working Procedures

At its last meeting in July 2018, the University Health and Safety Committee approved an updated Out of Hours Procedure. This procedure now reflects the current procedure and shows the existing form. The Committee also approved a new Lone Working Procedure. Please contact the Health and Safety Office if you have any queries or require any additional information. 

COSHH Assessment Form Training

The Health and Safety Office supported the Energy and Environmental team recently during their ISO14001 audit. This highlighted an opportunity to improve the way we carry out our COSHH assessments. Areas have been identified via the Environmental Audit and the Health and Safety Office will follow these up. If this proposed training is of interest to you, please contact the Health and Safety Office.

University Health and Safety Committee Minutes

The University Health and Safety Committee met on 11 July 2018. Please see the published minutes on our webpages.

Health and Safety Policy Implementation and RSM Audit Update

The Health and Safety Office continues to work with specific representatives from Faculties and Departments on the implementation of the University Health and Safety Policy and in relation to the RSM Audit recommendations, with updates as follows:

  1. Structure Charts - These have been received.
  2. Faculty / Departmental Health and Safety Risk Registers - The majority of these have been produced and it is hoped that the remainder will have been received by the next audit update submission which is due by the end of August 2018.
  3. Safety Plans - These will replace Faculty / Departmental Health and Safety Annual Reports. The Health and Safety Office is sending a template to the relevant representatives before the end of July 2018. Annual Health and Safety information and data will be shared and the Health and Safety Office will liaise with representatives to expedite the completion of the plans in time for the next University Health & Safety Committee in November 2018.
  4. Health and Safety Training Matrix - This is being updated to reflect all of the current training provisions offered by the Central Health and Safety team. It will also include external training that is required to assist with compliance with legislation and procedures. This will be circulated to the relevant representatives before the end of August 2018.
  5. Risk Assessments - The audit recommendation was to have in place a system or process for identifying risk assessments which should be completed by each Faculty/School or Department. The Health and Safety Office is liaising with the relevant representatives to determine what is currently in place, so that the best way forward may be determined.
  6. Workplace Inspections - The audit requirement was to have a plan of workplace inspections, and arrangements for their recording and follow up of actions. The Health and Safety Office is liaising with the relevant representatives to determine what is currently in place and to progress compliance with this. Whilst the Health and Safety Office is speaking to representatives, what arrangements are in place for Portable Appliance Testing are also being checked.
  7. Compliance with Core TrainingDSE & Fire Safety online training. The Health and Safety Office continues to liaise with Faculties and Departments to improve the levels of compliances in these areas. This data will be shared as part of the Safety Plan information.

NEBOSH Health and Safety Training

The Health and Safety Office continues to support Learning at Work as they take over the running of the NEBOSH courses. Their NEBOSH webpage is now live. Any enquires should now go to Learning at Work - email cpd@port.ac.uk. 

Fire Safety Update

The Health and Safety Office is very pleased to advise that we achieved 100% compliance with our fire drills for the second half of 2017/2018. 

In 2018-19, the Health & Safety Adviser (Fire Safety) has advised that fire drills must be completed in the following time frames:

First Drill - In teaching block 1: Monday 17 September 2018 to Friday 14 December 2018

Second Drill - In teaching block 2: Monday 21 January 2019 to Friday 10 May 2019

The Health and Safety Adviser (Fire Safety) will be communicating this to Building Fire Liaison Officers in the coming weeks.

Health and Safety Building Signage

In the last Health and Safety Newsletter it was advised that Building Fire Evacuation Notices, which are used in the online fire safety training and show the building exit routes, had been updated with the new brand. These are available on the website to download and print locally. The Health and Safety Office has not published the traditional A4 portrait Fire Action Notices on the website. If Departments would like this style of sign, please email hsservicedesk@port.ac.uk with details and the number required. The Health and Safety Office will place an order with Printing Services accordingly.

Work Experience

The Health and Safety Office is pleased to report that 22 students carried out their work experience placements at the University during June and July 2018. They were offered the University tour facilitated by the Recruitment and Outreach team. Feedback has been positive.

Conference

The Health and Safety Co-ordinators conference planned for July 2018 was cancelled due to many invitees having annual leave or work pressures that prevented attendance. It has therefore been rearranged to take place on Thursday 6 December 2018. The theme will be “Enablers and Enhancers.” To celebrate the excellent work that Health and Safety Co-ordinators do to enable the innovative University Community to do what they want to do, but safely, which in turn enhances the University’s business in all areas. A diary invitation has been sent to all Health and Safety Co-ordinators. Please contact the Health and Safety Office if you are would like to attend. Further information will be circulated in due course.