Human Resources

Preparing for a new starter


This section provides information and guidance on completing the recruitment process and preparing for the new member of your team.

What do I need to consider?

Our webpage Welcoming New Team Members provides helpful information and guidance on preparing for new members joining your team.

What do I need to do?

1) Complete offer letter and the ‘new starter pack’

It is the responsibility of the Trained Interviewer (TI) to ensure that the e-recruitment system is updated with the details of the both the successful and unsuccessful candidates, as this triggers a workflow for the HR Recruitment team to send out offer and 'regret after interview' letters. Please read Guidance on completing the offer letter.

2) Prepare appropriate resources

The webpage Organising a computer account for a new member of staff also allows you to request telephone options, Electronic Document Management (EDM) access and a University card  

3) Prepare the candidate’s induction programme

The University asks line managers (or their nominated representatives) to complete a Staff Induction and Initial Training Plan with all new members of staff.

What else do I need to know?

Employing sponsored staff 

All managers need to follow the Right to Work checks.  Information and guidance is also available for those managers who employ, or are likely to employ Tier 4 sponsored students, this includes Undergraduate, Postgraduate Taught and Postgraduate Research students.

Visas and immigration

Migrants we sponsor under the points based system (Tiers 2, 4, and 5) have very specific record keeping and reporting rules we must follow. Full details can be found in this Visas and Immigration- Quick Reference Guide (PDF).

How do I get help?

Use this help form to get in touch (please note that you need to be logged into your UoP staff email account to access this form).


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