Human Resources

On Your First Day

Reporting for work

Your reporting manager should have explained where and when to report on your first day.

Your starter pack will have included an invitation to meet with Human Resources on your first day, including details of where, and when to report, and who to ask for.

The majority of campus buildings are only around a few minutes’ walk from Portsmouth & Southsea railway station. You can find route information and prices from National Rail. Maps and directions are available to help you find your way around the University campus and the city.

Meeting with Human Resources (HR)- what you need to bring

You will have been invited to attend a meeting with HR on your first day (details are provided in your letter of appointment). Please bring the following documents when you attend the meeting:

  • Your Passport (or original birth certificate) & Visa (if applicable)
  • Evidence of relevant qualifications
  • Completed Bank/Tax Status form
  • P45 (if possible - if not a completed P46) and your National Insurance number
  • Completed Emergency Contact form

During the meeting you will be shown the University’s Employee Self-Service system, which allows you to manage your annual leave, check your payslips and P60s, and record absence.

If your role is subject to a Disclosure and Barring check, HR will be able to collect your details and complete the submission during your visit to HR on your first day.

If you have not had your Right to Work documentation verified by the University prior to your first day, you must bring this to HR between 8.15 and 8.30am on your first day before you start working in your role.

Pension Schemes

The University offers three types of pension scheme to its employees:

The pension scheme which you are eligible to participate in will be dependent upon the type of employment you will be engaged in. Further details will be supplied with your letter of appointment.

Dress code

Given the diversity of roles at the University, there is no one, single dress code. You should dress appropriately for the role you have been appointed to. The University Religion and Belief policy states:

4. Dress Code

The University welcomes the variety of appearance brought by individual styles and choices. The wearing of items arising from particular cultural and religious norms (e.g. hijab, kippah) is seen as part of this welcome diversity. The only limitations to this are:

4.1 Health and safety requirements may mean that for certain tasks specific items of clothing such as overalls, protective clothing etc. need to be worn. If such clothing produces a conflict with an individual’s religious belief, the issue will be sympathetically considered by the line manager/supervisor/lecturer, with the aim of finding a satisfactory outcome. Advice can be sought from Health and Safety, the University Chaplaincy or Equality and Diversity Unit.

4.2 The wearing of slogans or symbols that are discriminatory (e.g. racist or sexist) is not acceptable and may result in disciplinary action being taken."

If you have any concerns or queries, please check with your local reporting manager.

Collecting your staff card

When you meet with HR on your first day, you will be given details of where to obtain your staff card (known as your “University Card”) which will allow access to University buildings, including the University Library. This is a photo identification card and should be visible at all times whilst on University premises.

Information and guidance on the University Staff card, including card information and replacing a lost card is available from the Information Services MyPort page.

Campus maps

The University Maps and Directions page provides information about how to get to Portsmouth, with links to all the local transport providers, as well as information about how find your way around the campus once you have arrived.

University Quarter map with University buildings displayed (to download and print)

Travel and parking

The University's travel pages offer advice on travelling to and within Portsmouth. The University inter-site bus service is provided to help both Staff and Students to travel to and from the University. Additionally, University car parks are located around the campus, with one-day permits available to purchase. You can find out more, apply for a staff parking permit and download the permit application form on our Estates and Campus Services Car Parking page.

You can also download a walking and cycling map of the city to help you find your way around. Once you have your staff card, you can request access to the University’s secure cycle parking facilities.

Portsmouth is well connected via transport links to the different parts of the country. There are excellent train, bus and road links, including connections to the major airports at London Heathrow, Gatwick and Southampton. 

Information on travel to and around Portsmouth is also available from MyJourneyPortsmouth.